4-3-2019 BOF Packet  [PDF]

WESTPORT CONNECTICUT                     *Revision 2 - Added Item #6                      
BOARD OF FINANCE                      and the Executive Session

                                                      NOTICE OF EXECUTIVE SESSION


The Board of Finance will hold a Special Meeting on Wednesday, April 3, 2019 at 7:30 p.m. in Room 201/201A of Town Hall for the following purpose.  It is anticipated that the Board of Finance will vote to go into Executive Session for such discussions:


1. To discuss incorporating an annual risk analysis into the capital planning process.     

                   NOTICE OF PUBLIC MEETING-REVISED


The Board of Finance will hold its Public Meeting on Wednesday, April 3, 2019 at 8:00 p.m. in Room 201/201A of Town Hall for the following purposes:


AGENDA


1. To approve the Board of Finance Minutes of the March 6, 2019 Special Meeting and the March 6, 2019 Regular Meeting.


2. To approve the Board of Finance Minutes of the March 12, 2019, and March 14, 2019, formal budget hearings.


3. Financial Report from the Finance Director. (Discussion Only)


4. Coleytown Middle School Status Update from Sheri Gordon and Mike Rea. (Discussion Only)


5. Status Update from the Audit Manager. (Discussion Only)


6. Upon the request of the Superintendent of Schools, to authorize the expenditure of $79,500 from the Board of Education Carryover Account to supplement the cost of awarding RFP #19-006 Master Plan Facilities Consultant to Antinozzi Associates as to meet the conditions necessitated by the terms of the Memorandum of Agreement date August 31, 2015, between the Board of Education and the Board of Finance creating the Carryover Account.  The Board of Education also sends notice to the Board of Finance of its intent to utilize $200,000 of Carryover Account Funds for the aforementioned award to meet the full contract price of $279,500.


7. Upon the request of the Finance Director, to approve the issuance of refunding bonds in an amount not in excess of $5,000,000.00 to be issued in calendar year 2019 for the purpose of refunding all or any portion of the general obligation bonds issued by the Town in year 2009. 


8. The Board will consider any requests for restoration of sums removed from the Budget by the Board at its March 12, 2019, and March 14, 2019, Budget Hearings.

The Board will approve the “BOF Recommended Budget for Fiscal Year 2019-2020” as follows:
a. General Fund
b. Wakeman Farm
c. Railroad Parking Fund
d. Sewer Fund


9. Upon the request of the Director of Parks and Recreation, to approve an appropriation of $5,040,400.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500170 to replace four (4) Synthetic Turf Fields and the Staples Running Track, along with additional work associated with the replacements.


Note:  The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM.  Motions to extend individual meetings can be heard.