BOARD OF FINANCE                              BEGINS AT 7:30 P.M.

                                               Revised Item #13 

                                        NOTICE OF PUBLIC MEETING-REVISED

The Board of Finance will hold its Public Meeting on Wednesday, September 5, 2018 at 7:30 p.m. in Room 201/201A of Town Hall for the following purposes:

AGENDA

1.       To approve the Board of Finance Minutes of the July 16, 2018 Special Meeting and the August 1, 2018 Regular Meeting.

2.       Financial Report and end of Fiscal Year Update from the Finance Director. (Discussion Only)

3.       Status Update from the Audit Manager. (Discussion Only)

4.       In accordance with C.G.S. Section 10-222a and upon the request of the Superintendent of Schools, to approve an appropriation of $139,207.15 to the 2017-2018 Budget, BOE Rentals & Reimbursements Expenditure Account.

5.  Upon the request of the Finance Director, to approve the following requests for carryover amounts of $50,000 or less:

      Department        Account Name                         Amount          Purpose/Reason

a.   DPW                    Transportation Allowance        $6,000       Tree Warden Service Escalation

b.    DPW                   Stump Removal                    $400              Tree Warden Service Escalation

c.    Historic Dist.       Fees & Services                  $5,000                 Cert. Local Gov’t Application

d.   IT                           Fees & Services                       $14,000           CMS-New Town Website

e.    IT                           Software                                 $1,000              CMS-New Town Website

f.     IT                           Education & Expenses           $9,000            CMS-New Town Website

g.    Parks & Rec          Fees & Services                     $10,000            Sr. Center Expansion

h.   Parks & Rec          Facility Maintenance           $10,000            Delayed Spring Tree Work

i.   Parks & Rec       Tree Replacement/Restore      $8,900       Delayed Spring Tree Planting

j.  Parks & Rec         Special Maintenance      $7,000         Delayed Spring Maintenance

k  Parks & Rec         SuppliesRECCrew                  $1,000        Purchase Camp Equipment

l.   P&R Golf             Equipment/Maintenance            $5,500        Golf Course Improvements

m. P&R Golf             Maintenance Supplies                $7,400        Golf Course Improvements

n.   P&R Golf             Other Material & Supplies         $3,800          Golf Course Improvements

o.   P&R Golf             Facility Improvements             $39,800          Golf Facility Improvements

p.   P&Z                     Fees & Services                        $4,000          HDC Transcript Services

q.    Registrar             Education & Expenses              $6,000         Training

r.    Town Clerk          MERS-Town Clerk Fee       $2,659.08        Per State Statue CGS §7-34a(d)

s.     WAAC                Arts Advisory Council         $6,180            Otocast Application

t.     WTD                    Marketing                              $16,700        2018 Commuter Survey

6.       Upon the request of the Finance Director, to close the Fiscal Year 2017-18 by processing the list of transfers (attached) and incorporating these in the appropriation subsidiary ledger.

7.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $85,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500149 for the design services to replace four (4) synthetic turf fields and the Staples running track .

8.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $50,000.00 to the Capital and Non-Recurring Account #31508810-500152 to purchase a new Kubota tractor for use by the Parks Department.

9.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $840,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500150 to replace the current porta-johns with permanent restrooms containing 3 ADA compliant restrooms and a storage room near Compo’s South Beach.

10.   Upon the request of the Director of Parks and Recreation, to approve an appropriation of $270,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500151 to install a pedestrian walkway including picnic table pads along Compo’s South Beach.

11.   Upon the request of the Director of Public Works, to approve the following request for transfers:

Transportation Allowance               10103370-528900        $6,000

Stump Removal                                   10103370-532006         $400

                 Extra Help and Overtime                 10103370-513001         $6,400

12.   Upon the request of the Director of Public Works, to approve an appropriation of  $876,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500148 for Heating and HVAC Upgrades within the Police Department facility.

13.   Upon the request of the Director of Public Works, to approve an appropriation of $275,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500129 for a complete replacement of the Town Hall Elevator. 

14.   Upon the request of the Director of Public Works, to approve an appropriation of $196,000.00 to the Sewer Reserve Fund Account #32003330-500313 for the replacement of one Bar Screen Rack and Skylight at the Westport Water Pollution Control Facility. 

15.   Upon the request of the Director of Public Works, to approve an appropriation of $305,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500146 for the replacement of the Westport Waste Transfer Station Compactor #1, along with associated controls and wiring.

16.   Upon the request of the Director of Public Works, to approve an appropriation of  $25,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500147 for the engineering, design and permitting of a replacement for the Burying Hill Beach Jetty.

Note:  The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM.  Motions to extend individual meetings can be heard.