BOARD OF FINANCE                              BEGINS AT 7:30 P.M.

            NOTICE OF PUBLIC MEETING

The Board of Finance will hold its Public Meeting on Wednesday, September 5, 2018 at 7:30 p.m. in Room 201/201A of Town Hall for the following purposes:

AGENDA

1.       To approve the Board of Finance Minutes of the July 16, 2018 Special Meeting and the August 1, 2018 Regular Meeting.

2.       Financial Report and end of Fiscal Year Update from the Finance Director. (Discussion Only)

3.       Status Update from the Audit Manager. (Discussion Only)

4.       In accordance with C.G.S. Section 10-222a and upon the request of the Superintendent of Schools, to approve an appropriation of $139,207.15 to the 2017-2018 Budget, BOE Rentals & Reimbursements Expenditure Account.

5.       Upon the request of the Finance Director, to approve the following requests for carryover amounts of $50,000 or less:

   Department          Account Name             Amount          Purpose/Reason

a.    DPW         Transportation Allowance   $6,000              Tree Warden Service Escalation

b.    DPW         Stump Removal                        $400                Tree Warden Service Escalation

c.    Historic Dist.  Fees & Services                $5,000              Cert. Local Gov’t Application

d.   IT                    Fees & Services                $14,000            CMS-New Town Website

e.    IT                   Software                               $1,000              CMS-New Town Website

f.     IT                   Education & Expenses      $9,000              CMS-New Town Website

g.    Parks & Rec  Fees & Services                $10,000            Sr. Center Expansion

h.   Parks & Rec  Facility Maintenance       $10,000            Delayed Spring Tree Work

i.     Parks & Rec  Tree Replacement/Restore  $8,900        Delayed Spring Tree Planting

j.   Parks & Rec   Special Maintenance               $7,000       Delayed Spring Maintenance

k.    Parks & Rec  Supplies REC Crew              $11,000       Purchase Camp Equipment

l.     P&R Golf      Equipment/Maintenance       $5,500       Golf Course Improvements

m.  P&R Golf      Maintenance Supplies             $7,400       Golf Course Improvements

n.   P&R Golf       Other Material & Supplies     $3,800        Golf Course Improvements

o.    P&R Golf       Facility Improvements         $39,800        Golf Facility Improvements

p.   P&Z                Fees & Services                         $4,000         HDC Transcript Services

q.    Registrar        Education & Expenses            $6,000         Training

r.     Town Clerk  MERS-Town Clerk Fee       $2,659.08         Per State Statue CGS §7-34a(d)

s.     WAAC           Arts Advisory Council           $6,180          Otocast Application

t.     WTD                Marketing                               $16,700          2018 Commuter Survey

6.       Upon the request of the Finance Director, to close the Fiscal Year 2017-18 by processing the list of transfers (attached) and incorporating these in the appropriation subsidiary ledger.

7.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $85,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500149 for the design services to replace four (4) synthetic turf fields and the Staples running track .

8.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $50,000.00 to the Capital and Non-Recurring Account #31508810-500152 to purchase a new Kubota tractor for use by the Parks Department.

9.       Upon the request of the Director of Parks and Recreation, to approve an appropriation of $840,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500150 to replace the current porta-johns with permanent restrooms containing 3 ADA compliant restrooms and a storage room near Compo’s South Beach.

10.   Upon the request of the Director of Parks and Recreation, to approve an appropriation of $270,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30508810-500151 to install a pedestrian walkway including picnic table pads along Compo’s South Beach.

11.   Upon the request of the Director of Public Works, to approve the following request for transfers:

  Account Name and Number           From:                          To:      

Transportation Allowance             10103370-528900         $6,000

Stump Removal                               10103370-532006            $400

                 Extra Help and Overtime              10103370-513001                                             $6,400

12.   Upon the request of the Director of Public Works, to approve an appropriation of  $876,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500148 for Heating and HVAC Upgrades within the Police Department facility.

13.   Upon the request of the Director of Public Works, to approve an appropriation of $250,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500129 for a complete replacement of the Town Hall Elevator. 

14.   Upon the request of the Director of Public Works, to approve an appropriation of $196,000.00 to the Sewer Reserve Fund Account #32003330-500313 for the replacement of one Bar Screen Rack and Skylight at the Westport Water Pollution Control Facility. 

15.   Upon the request of the Director of Public Works, to approve an appropriation of $305,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500146 for the replacement of the Westport Waste Transfer Station Compactor #1, along with associated controls and wiring.

16.   Upon the request of the Director of Public Works, to approve an appropriation of  $25,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500147 for the engineering, design and permitting of a replacement for the Burying Hill Beach Jetty.

Note:  The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM.  Motions to extend individual meetings can be heard.