Meeting Agenda and Minutes

Name: Board of Finance
Start: 2018-04-04T23:30+00:00
End: 2018-04-05T03:59+00:00
Location: Town Hall auditorium

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Board of Finance

Date: 04/04/2018 7:30 PM 04/04/2018 7:30 PM 04/04/2018
Location: Town Hall auditorium
Connecticut

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NOTICE OF EXECUTIVE SESSION

The Board of Finance will hold a Special Meeting on Wednesday, April 4, 2018 at 7:30 p.m. in the Auditorium of Town Hall for the following purposes:

1. To discuss a Heart and Hypertension claim of Ken Lombardi. It is anticipated that the Board of Finance will vote to go into Executive Session for such discussion.

NOTICE OF PUBLIC MEETING

The Board of Finance will hold its Public Meeting on Wednesday, April 4, 2018 at 8:00 p.m. in the Auditorium of Town Hall for the following purposes:

AGENDA

1. To approve the Board of Finance Minutes of the March 12, 2018 Regular Meeting.

2. To approve the Board of Finance Minutes of the March 13, 2018, and March 15, 2018, formal budget hearings.

3. Financial Report from the Finance Director. (Discussion Only)

4. Status Update from the Audit Manager. (Discussion Only)

5. Board of Education Chairman Michael Gordon and Superintendent Colleen Palmer will present the Board of Education Budget for Fiscal Year 2018-19.

6. The Board will consider any requests for restoration of sums removed from the Budget by the Board at its March 13, 2018, and March 15, 2018, Budget Hearings.

The Board will approve the “BOF Recommended Budget for Fiscal Year 2018-2019” as follows:
a. General Fund
b. Wakeman Farm
c. Railroad Parking Fund
d. Sewer Fund

7. Upon the request of the Assistant Town Attorney, to approve a request by the Department of Transportation to acquire easements at Saxon Lane and 4 Elaine Road. The DOT has offered to pay $88,700.00 for the 20-Foot wide permanent maintenance access and temporary construction access (estimated for one year). The easements are in connection with the DOT’s Walk Railroad Bridge Replacement Project.
8. In accordance with Section C6-2 of the Town Charter and upon the request of the First Selectman, to recommend the sale of Town owned property located at 136 Riverside Avenue at the list price or greater.

9. Discussion of the concession lease between the Town of Westport and Joseph C. Romeo Jr. for review and recommendation in accordance with Section C6-2 of the Westport Charter for Food and Beverage Concession and Lease Pavilion at Compo Beach.

10. A request by the Police Chief for an appropriation of $17,092.00 from the Railroad Operating Account #29011942-591000 to Railroad Parking Facilities Improvement Account #21002219-572200 for mechanical repairs to the Saugatuck Railroad Elevators that have been identified in the annual inspection.

11. A request by the Police Chief for an appropriation of $19,586.00 from the Railroad Operating Account #29011942-591000 to Railroad Parking Facilities Improvement Account #21002219-572200 to repair a sink hole near a drywell catch basin drain in the middle of the Saugatuck Railroad parking Lot 6.

12. Upon the request of the Director of Parks and Recreation, to approve an appropriation of $150,000.00 along with bond and note authorization to the Capital and Non-Recurring Account #31508810-500301 for the replacement of a decommissioned 2001 Ford F650 garbage truck with a new combination garbage and recycling truck.

13. Upon the request of the Director of Public Works, to approve an appropriation in the amount of $50,000.00 from the Salary Account #10103320-511000 to the Highway Overtime Account #10103320-513002 for excess work on pending spring cleanup projects.

14. Upon the request of the Director of Public Works, to approve an appropriation of $360,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500140 for the repair of a headwall and 3 culverts under Canal Road. The road over the culverts is eroding and requires repairs as soon as possible.

15. Upon the request of the Director of Public Works, to approve an appropriation of $950,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500141 for the reconstruction of Elm Street roadway to include new sidewalks, street lighting, and the burial of overhead utilities.

16. Upon the request of the Director of Public Works, to approve an appropriation of $250,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500142 for a complete replacement of the Town Hall Elevator.

17. Upon the request of the Director of Public Works, to approve an appropriation of $200,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500143 for replacement of the 6 wooden columns at the front entrance of Town Hall.

18. Board of Finance Action Plan Summary:
NO. ACTION ITEMS OWNER TARGET DATE
1. Reserves – General Fund - Track from 34.1M YE 2017 to current balance G. Conrad 4/04/18
2. Education Facilities Fund Tracking from Year End 2017 to current balance E. Longo 4/04/18
3. BOE Cafeteria Fund – Develop current status. E. Longo 4/04/18

Note: The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM. Motions to extend individual meetings can be heard.

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