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Board of Finance Agenda
- Date: 12/06/2017 8:00 PM
- Location: Town Hall- Room 201/201A
Connecticut
WESTPORT CONNECTICUT
BOARD OF FINANCE
NOTICE OF PUBLIC MEETING
The Board of Finance will hold its Public Meeting on Wednesday, December 6, 2017, at 8:00 p.m. in Room 201/201A of Town Hall for the following purpose:
AGENDA
1. Election of the Board of Finance Chairman and Vice Chairman.
2. To approve the Board of Finance Minutes of the October 4, 2017 Regular Meeting.
3. Financial Report from the Finance Director. (Discussion Only)
4. Status Update from the Audit Manager. (Discussion Only)
5. Board of Education 1st quarter Financial Report from the Director of Business Operations. (Discussion Only)
6. Board of Education Health Insurance Fund Report from the Director of Business Operations. Including discussion of the consolidation of Town and Education Health Insurance Activity. (Discussion Only)
7. Discussion of the OPEB liability going forward and discussion of the OPEB contribution strategy for budget cycle FY 2019. (Discussion Only)
8. Town and BOE Annual Reserve update including reserves contained in the unaudited CAFR.
(Discussion Only)
9. Discussion of Insurance coverage, excluding Health Insurance and incorporating current expenses and risks covered. (Discussion Only)
10. Discussion of the General Reserve Policy going forward. (Discussion Only)
11. Upon the request of the Director of Public Works, to approve an appropriation of $37,500.00 to the Railroad Parking Reserve Expense Account #29002219-588000, for Phase 2 of the traffic study to identify multi-modal transportation (pedestrian, bike and vehicle) concerns between Main Street and the Westport Train Station, and traffic light recommendations at Main Street and Parker Harding, and East Main Street and RT33.
12. Upon the request of the Director of Public Works, to approve an appropriation in the amount of $326,000.00 from the Capital and Non-Recurring Account #31503310-500310, for the purchase of two Lo Pro dump trucks to replace the 1997 and 1998 Lo Pro trucks taken out of service due to structural deficiencies and corrosion.
13. Upon the request of the Director of Public Works, to approve an appropriation in the amount of $24,500.00 from the Capital and Non-Recurring Account #31503310-500311, for the design of a headwall replacement on Canal Road that has existing culvert erosion.
14. Upon the request of the Director of Human Resources, to approve an appropriation in the amount of $60,000.00 from the Special Appropriations Account #10114999-588036, for the purchase of NOVAtime Web-Based Time and Attendance software and hardware. The program will enhance payroll processing by providing PC and Smart Phone entry capabilities, labor tracking reports, a scheduling module, and a time-off accrual module.
15. Upon the request of the Director of Finance, to approve an appropriation in the amount of $17,900.00 from the General Fund Balance Account to the Assessor Extra Help and Overtime Account #10101154-513000.
Note: The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM. Motions to extend individual meetings can be heard.
BOARD OF FINANCE
NOTICE OF PUBLIC MEETING
The Board of Finance will hold its Public Meeting on Wednesday, December 6, 2017, at 8:00 p.m. in Room 201/201A of Town Hall for the following purpose:
AGENDA
1. Election of the Board of Finance Chairman and Vice Chairman.
2. To approve the Board of Finance Minutes of the October 4, 2017 Regular Meeting.
3. Financial Report from the Finance Director. (Discussion Only)
4. Status Update from the Audit Manager. (Discussion Only)
5. Board of Education 1st quarter Financial Report from the Director of Business Operations. (Discussion Only)
6. Board of Education Health Insurance Fund Report from the Director of Business Operations. Including discussion of the consolidation of Town and Education Health Insurance Activity. (Discussion Only)
7. Discussion of the OPEB liability going forward and discussion of the OPEB contribution strategy for budget cycle FY 2019. (Discussion Only)
8. Town and BOE Annual Reserve update including reserves contained in the unaudited CAFR.
(Discussion Only)
9. Discussion of Insurance coverage, excluding Health Insurance and incorporating current expenses and risks covered. (Discussion Only)
10. Discussion of the General Reserve Policy going forward. (Discussion Only)
11. Upon the request of the Director of Public Works, to approve an appropriation of $37,500.00 to the Railroad Parking Reserve Expense Account #29002219-588000, for Phase 2 of the traffic study to identify multi-modal transportation (pedestrian, bike and vehicle) concerns between Main Street and the Westport Train Station, and traffic light recommendations at Main Street and Parker Harding, and East Main Street and RT33.
12. Upon the request of the Director of Public Works, to approve an appropriation in the amount of $326,000.00 from the Capital and Non-Recurring Account #31503310-500310, for the purchase of two Lo Pro dump trucks to replace the 1997 and 1998 Lo Pro trucks taken out of service due to structural deficiencies and corrosion.
13. Upon the request of the Director of Public Works, to approve an appropriation in the amount of $24,500.00 from the Capital and Non-Recurring Account #31503310-500311, for the design of a headwall replacement on Canal Road that has existing culvert erosion.
14. Upon the request of the Director of Human Resources, to approve an appropriation in the amount of $60,000.00 from the Special Appropriations Account #10114999-588036, for the purchase of NOVAtime Web-Based Time and Attendance software and hardware. The program will enhance payroll processing by providing PC and Smart Phone entry capabilities, labor tracking reports, a scheduling module, and a time-off accrual module.
15. Upon the request of the Director of Finance, to approve an appropriation in the amount of $17,900.00 from the General Fund Balance Account to the Assessor Extra Help and Overtime Account #10101154-513000.
Note: The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM. Motions to extend individual meetings can be heard.
Minutes:final, 12-6-17 
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