NOTICE OF EXECUTIVE SESSION

The Board of Finance will hold a Meeting on Wednesday, September 7, 2016 at 7:30 p.m. in the McManus Room at the Westport Library for the following purpose:

 To discuss a Heart and Hypertension claim of Nathaniel Gibbons. It is anticipated that the Board of Finance will vote to go into Executive Session for such discussion.

               NOTICE OF PUBLIC MEETING The Board of Finance will hold its Public Meeting on Wednesday, September 7, 2016, at 8:00 p.m. in the McManus Room at the Westport Library for the following purposes:

  AGENDA

1.  To approve the Board of Finance Minutes of the August 3, 2016 Regular Meeting, the August 10,  2016 Special Meeting Workshop and the August 24, 2016 Special Meeting.
2. Status update and project review from the Library Director. (Discussion Only)
3. Financial Report from the Finance Director. (Discussion Only)
4. Analysis and Status Report from the Tax Assessor regarding the recent revaluations. (Discussion Only)
5. Status Update from the Audit Manager. (Discussion Only)
6. Upon the request of the First Selectman in accordance with Section C6-2 of the Town Charter, to recommend the Sublease between the Town of Westport and Steam Partners, LLC for concession space and parking spaces at the southbound side of the Greens Farm Railroad Station.
7. Upon the request of the Finance Director, to approve the following request(s) for transfers and carryover amounts of $50,000 or less:

     Department          Account Name                        Amount          Purpose/Reason
a.     Assessor          Extra Help & Overtime           $675                 BAA Revaluation Appeals

b.     Assessor         Education & Expenses            $570                Training

c.      DPW Beautification Committee                      $10,000           Landscaping at Town Hall

d.     DPW               Tree Contracting                    $45,954            Hazardous Trees in Parks

e.      Finance           Fees & Services                     $9,500              FIA Analysis of 401(k) and Defined Contribution Plans and Investments

f.     Fire                   Vehicle Operations                $15,400           Transfer to Pavement Repairs

g.   Miscellaneous Westport Arts Advisory        $11,675                Art restoration

h.    Parks & Rec      Facility Improvements         $15,000             Tennis Courts

i.      Parks & Rec      Tree Replace & Restoration  $12,235         Parks Maintenance

j.      Parks & Rec      Maintenance Tree Care          $7,850             Parks Maintenance

k.     Parks & Rec    Facility Improvements            $4,184             Golf Maintenance

l.      Parks & Rec      Fees & Services                     $38,879             Golf Maintenance

m.   Police                Employee Medical                   $8,000            Testing and Evaluations

n.    Police                Liabilities                                 $13,000              Kupson & Proudfoot

o.     Registrars        Education & Expenses            $2,150              Registrar Certification

8.  Upon the request of the Finance Director, to approve the following request(s) for transfers and       carryover amounts of $50,000 or more:

   Department         Account Name                Amount          Purpose/Reason

a.     DPW               Fees & Services                  $59,182          Paving Program Delay

b.     DPW               Parking Lots                      $75,550           Paving Program Delay

c.      DPW               Overlay                            $408,920           Paving Program Delay

d.    IT                 Fees & Services                 $64,900           Computer Replacements

 9.  Upon the request of the Finance Director, to close the Fiscal Year 2015-16 by processing the list of  transfers (attached) and incorporating these in the appropriation subsidiary ledger.

 10.  In accordance with C.G.S. Section 10-248a and upon the request of the Superintendent of Schools, to approve an appropriation of $147,951.06 to the 2015-2016 Budget, BOE Rentals & Reimbursements Expenditure Account.

 11.  Upon the request of the Director of Public Works, to approve an appropriation of $2,646,980.00 along with bond and note authorization to the Municipal Improvement Fund Account #30503310-500139-26010 to cover the costs for the Saugatuck Island Bridge replacement.

12.  Status update from the Director of Parks and Recreation regarding 2017 projects. (Discussion Only)

 13.  Upon the request of the Director of Parks and Recreation, to approve an appropriation in the amount of $100,000.00 along with bond and note authorization to the Municipal Improvement Fund Account #30508810-500284-26008 for design and engineering services for the walkway and restrooms at Compo Beach’s South Beach.

 Note:  The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM.  Motions to extend individual meetings can be heard.